We may collect the following information:

Basic Personal Information

• Name

• Contact details (phone number, email)

• Emergency contact details

Participation Information

• Attendance at walks and events

• Feedback or survey responses

• Progress or engagement data (for funding/reporting)

Sensitive Information (only where necessary)

We may collect limited sensitive information where relevant to your safety or support needs, such as:

• Health conditions

• Mobility needs

• Wellbeing information

This is only collected with your consent and used to support your participation safely.

How We Use Your Information

We use your information to:

• Organise and manage walks, trips, and activities

• Ensure your safety during sessions

• Communicate important updates

• Monitor attendance and engagement

• Support funding applications and reporting (anonymised where possible)

• Improve our services

We will never use your data for anything unrelated to our work.

Lawful Basis for Processing

We process your data under the following lawful bases:

• Consent – where you have given permission

• Legitimate Interests – to run our group effectively and safely

• Legal Obligations – where required (e.g. safeguarding concerns)

How We Store Your Data

Your data is stored securely:

• Password-protected systems

• Restricted access (only those who need it)

• Secure online platforms or encrypted files

We only keep your data for as long as necessary.

Sharing Your Information

We do not sell or share your data for marketing purposes.

We may share information only when necessary:

• With funding bodies (anonymised data)

• With partners delivering activities

• If required for safeguarding or legal reasons

Photos and Media

We may take photos/videos during activities for:

• Social media

• Promotion

• Funding evidence

We will always:

• Ask for your consent

• Respect your wishes if you prefer not to be included

Your Rights

You have the right to:

• Access your data

• Request corrections

• Request deletion

• Withdraw consent at any time

• Complain to the Information Commissioner’s Office (ICO)

Safeguarding

If we believe there is a risk of harm to you or others, we may share relevant information with appropriate services. This is done carefully and only when necessary.

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Changes to This Policy

We may update this policy occasionally. The latest version will always be available on request.